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Racing hospitality

Royal Ascot Corporate Hospitality

Dates
Tuesday 15 – Saturday 19 June 2027 (dates to be confirmed by Ascot)
Venue
Ascot Racecourse
Location
Ascot, Berkshire
Enquire about Royal Ascot01625 539954

What is Royal Ascot hospitality, and what is included?

Royal Ascot hospitality is a hosted day at Ascot Racecourse during the five-day Royal Meeting in June. A package typically covers your admission badge, a private or shared dining space, lunch and afternoon tea, drinks, a racecard and betting facilities. TravelOptions adds hotels, transfers and a host on the day.

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Royal Ascot is the most formal date in the British racing calendar, and the one most often used for entertaining clients who have been entertained everywhere else. Five days of Group One flat racing, the Royal Procession at two o’clock each afternoon, and a dress code that makes the day feel like an occasion before a single horse has run.

We are an events agency, not a ticket reseller. What we sell is the hosted day: the hospitality space, the hotel the night before, the cars that collect your guests, the dinner on the way home, and somebody from our team on the ground to make sure all of it happens without you managing it.

Which days suit which guests

The meeting has a distinct character across its five days. Tuesday opens with the Queen Anne Stakes and the strongest racing of the week. Thursday is Ladies’ Day and the Gold Cup — the busiest and most photographed afternoon. Saturday is the most relaxed, and the easiest day to bring guests who are not racing people.

Travel and hotels from the North West

Most of our clients travel down from Manchester and Cheshire. The practical options are rail to London and out to Ascot, a private coach door to door for groups above about twenty, or cars for smaller senior groups. Hotels split between Ascot and Windsor for atmosphere, or the Heathrow corridor for price and access.

Package options

Which option suits your guests

The right option usually comes down to how many guests you are hosting and whether they need a room of their own. Each is quoted individually once we know your numbers and dates.

Shared restaurant

A reserved table within a shared hospitality restaurant — the most straightforward way to host a small group well.

Best for

2–10 guests, or a first year of entertaining

  • Reserved table for your party
  • Four-course lunch and afternoon tea
  • House wines, beers and soft drinks
  • Racecard and betting facilities

Private suite

Your own room overlooking the course, branded to your company if you wish, with your guests never sharing a space.

Best for

12–40 guests, client entertaining

  • Private box or suite with course views
  • Dedicated hostess and chef service
  • Champagne reception, lunch and afternoon tea
  • Full bar through the day
  • Option to brand the room and print menus

Hosted weekender

Two days at the meeting with a country-house hotel, dinner and all transfers handled — the full hosted trip.

Best for

Senior client groups and incentive winners

  • Two days of hospitality at the meeting
  • Two nights at a four or five-star hotel
  • Private dinner on the first evening
  • All coach or car transfers
  • TravelOptions host travelling with the group

We are an events agency and quote hospitality as a hosted package, not as ticket sales. Every enquiry is priced individually.

Getting there

Travel and hotels from the North West

Most of our clients are in Manchester, Cheshire and the surrounding area. We build the travel around the hospitality rather than leaving it to your guests — one departure point, one arrival time, one invoice.

Ask about travel for your group
Rail
PLACEHOLDER — typical route and journey time from Manchester Piccadilly, and whether first class is worth it for this event.
Private coach
PLACEHOLDER — the usual pick-up points and door-to-door timing for groups of roughly twenty or more.
Cars
PLACEHOLDER — executive cars for senior guests travelling separately from the main party.
Hotels
PLACEHOLDER — the two or three hotels we tend to use for this event, and which one suits which kind of group.

Questions

Royal Ascot hospitality, answered

What is the dress code at Royal Ascot?
The Royal Enclosure requires morning dress for men and a hat or substantial fascinator for women. The Queen Anne Enclosure has its own published dress code, which is formal but less prescriptive. We send every guest a briefing note with the current requirements once the package is confirmed.
Can we brand the space for our clients?
In a private suite, yes — branded menus, place cards and pull-up banners are usually possible, subject to the racecourse's own guidelines. Shared restaurants cannot be branded. We confirm exactly what is permitted for your chosen space before you commit.
How far in advance should we book?
For private suites, the year before is not unusual, and the best rooms are committed early. Shared restaurant tables are typically available later, but the Tuesday and the Saturday go first. Talk to us as soon as you have an idea of numbers.
Do you handle travel from the North West?
Yes — this is most of what we do. Rail from Manchester, a coach for larger groups, or cars for senior guests, plus hotels near Ascot, Windsor or Heathrow. See the logistics section below.

Enquire

Talk to us about Royal Ascot

No booking engine and no checkout — just tell us the numbers and we will come back with what is actually available and what it costs.

Call01625 539954Emailtravel@traveloptionsltd.com

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